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Urgent! Human Resources Administrator Position in Nairobi - Dorbe Leit Consulting

Human Resources Administrator



Job description

Job Description

The Human Resources Administrator is responsible for;

  • 1.

    HR Leadership & Team Oversight

  • Provide strategic HR leadership across departments, supporting a workforce of 40+ employees.
  • Collaborate with the COO to align HR operations with our mission and values.
  • Mentor junior HR staff and coordinate cross-functional HR support.
  • Apply global HR best practices from prior experience with international companies or organizations.
  • 2.

    HR Operations & Documentation

  • Maintain accurate employee records including contracts, leave balances, performance evaluations, and updates.
  • Monitor probation timelines and coordinate evaluations, confirmations, and exits.
  • Organize and maintain structured digital and physical HR files, ensuring audit-readiness for both internal and external stakeholders.
  • Prepare reports and presentations for the COO, tailored to meet both commercial performance standards and non-profit impact reporting needs.
  • 3.

    Recruitment & Onboarding

  • Coordinate hiring activities with outsourced HR agency, balancing speed and quality in a deadline-driven environment.
  • Schedule and participate in interviews and hiring decisions.
  • Manage onboarding logistics and ensure all documentation is complete and compliant.
  • Conduct orientation check-ins and schedule induction meetings.
  • Assess basic computer and AI skills during onboarding and coordinate training as needed.
  • Ensure timely issuance of work tools, uniforms, and ID badges.
  • 4.

    Policy Management & Compliance

  • Deliver weekly HR sessions to familiarize employees with company policies and values.
  • Collect, file, and track signed employee policy acknowledgments.
  • Set reminders for policy follow-ups and documentation deadlines.
  • Ensure clarity and completeness of all HR-related compliance records, with attention to the differing documentation standards expected in commercial audits versus donor-funded reviews.
  • 5.

    OKR Administration

  • Lead the administration and oversight of company-wide OKRs (Objectives & Key Results).
  • Support teams in developing meaningful OKRs aligned with strategic goals.
  • Track, communicate, and report OKR progress across departments.
  • Maintain records and presentations of OKRs over time to assess impact and performance.
  • 6.

    Calendar & Timeline Coordination

  • Track employee contract start/end dates, probation periods, and renewal timelines.
  • Schedule onboarding sessions, HR briefings, and internal meetings.
  • Maintain a calendar of employee anniversaries, birthdays, and appreciation days.
  • Plan and track external HR-related engagements (e.g., trainings, TOT sessions).
  • Maintain proactive scheduling discipline to meet operational demands and reporting cycles.
  • 7.

    Administrative Support

  • Register new motorbikes and manage follow-up documentation.
  • Track inventory for staff supplies and raise procurement requests.
  • Ensure timely ordering and distribution of work clothes and ID badges.
  • Respond to staff inquiries and requests with professionalism and timeliness, even under pressure.
  • 8.

    Impact Dashboard Coordination

  • Actively cooperate with partners in the design, development, and ongoing maintenance of real-time impact dashboard.
  • Provide partners with all operational, financial, and impact-related data reasonably required to update and maintain the dashboard.
  • Serve as the designated internal liaison responsible for coordinating timely data provision across departments.
  • Ensure the dashboard remains publicly accessible to stakeholders and reflects accurate, up-to-date information.
  • Understand and navigate the distinct reporting expectations of commercial partners (e.g., KPIs, ROI) and non-profit collaborators (e.g., community outcomes, equity metrics).

Qualifications

  • Bachelor’s Degree or Diploma in Human Resources, Business Administration, or related field.
  • Minimum 5 years of experience in a senior HR leadership role.
  • Proven experience managing HR operations for teams of 40+ employees.
  • Exposure to international companies or organizations with diverse reporting frameworks.
  • Proficiency in Microsoft Office or Google Workspace (Docs, Sheets, Forms).
  • Strong organizational and communication skills.
  • High level of confidentiality, integrity, and emotional intelligence.
  • Outstanding organizational and time-management abilities.
  • Preferred Attributes

  • Ability to multitask and manage time effectively in a busy, deadline-driven workplace.
  • Quick turnaround on tasks to ensure continuity and responsiveness.
  • Familiarity with HR software systems.
  • Experience preparing reports for diverse audiences—executives, donors, regulators.
  • Commitment to our values: Shared Prosperity, Sustainability, Stronger Relationships, Safety.


Additional Information

Remuneration:

KES 80K gross. 

If you are up to the challenge and possess the necessary qualifications and experience, please send your CV and cover letter on our website www.dorbe-leit.co.ke

Only successful candidates will be contacted


Required Skill Profession

Supervisors Of Office And Administrative Support Workers



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