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Urgent! Accounts Admin Job Opening In Nairobi – Now Hiring Summit Recruitment & Search

Accounts Admin



Job description

Our client, a company in the auto parts industry, is seeking a diligent and proactive Office Administrator to join their team.

This role requires a candidate who can efficiently manage administrative tasks, provide excellent customer service, and support the overall operations of the company.

Responsibilities:

  • Renew all company licenses including trading, fire prevention, motor vehicle, and advertising licenses.
  • Coordinate servicing of fire extinguishers and ensure they are up to date.
  • Calculate and update daily staff lunches, confirming invoices at the end of the month.
  • Manage the reception area by welcoming visitors and directing them appropriately.
  • Maintain up-to-date assets register and share quarterly reports on asset movements.
  • Ensure the working environment is tidy and clean, coordinating general cleaning once a month.
  • Coordinate scheduled staff meetings, maintain attendance registers, and prepare meeting minutes.
  • Prepare procurement plans for office consumables and stationery, managing their usage and maintaining records.
  • Manage petty cash for all branches and ensure the payment of all utility bills.
  • Provide support documents to the finance team for travel, hotel invoices, and procurement processes.
  • Monitor and gather feedback from frequent customers using the Shipday app, sharing feedback with the team for improvement.
  • Update the contacts database for use by the marketing department and communicate product awareness to customers via WhatsApp.
  • Act as a personal assistant to the managing director, including staff biometric registration and removal.
  • Prepare reports for the director as needed and ensure supplier payments are communicated to the finance team with complete details.
  • Ensure staff travel and accommodation for official duties are well-coordinated and provide necessary support documents to the finance team.
  • Qualifications:

  • Must have a relevant degree and/or diploma in Business Administration.
  • CPA 1-2 would be an added advantage.
  • Must have at least 3-4 years of experience in an office management role.
  • Experience with procurement and financial administration.
  • Must have strong interpersonal skills with the ability to communicate clearly at all levels.
  • Excellent problem-solving skills with high energy, enthusiasm, and confidence.
  • Self-motivated, proactive, and able to work to meet deadlines.
  • Flexibility and adaptability in a fast-paced environment.
  • Good organizational skills and attention to detail.
  • High level of integrity, confidentiality, and trustworthiness.
  • Sound decision-making abilities and the capacity to build good working relationships and partnerships.
  • Strong customer service skills, with a focus on maintaining and improving customer satisfaction.

  • Required Skill Profession

    Financial Clerks



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