Job Description
BTTI is a newly established TVET institution constructed with funds from the Kenya Government.
It is located in a serine environment conducive for learning about 5Km from Bondo town along the Bondo Misori road.
Administrative Assistant
Duties and responsibilities
Supervise, mentor and monitor their performance junior secretarial staff and clerical officers.Maintain the diary and appointments/meetings for the Principal to ensure appointments are well planned and timelyOrganize administration records and correspondence to ensure quick access to required information/ documentsEnsure the availability of well-managed office services including cleaning and tidying office to ensure a conducive working environment.Maintain an efficient, smooth and easily accessible filing system to ensure the security of information and to limit access to unauthorized personsReceive telephone calls to.
ensure calls are transferred to respective officeMaintain security and confidentiality of office records, documents and equipmentManage office protocol and receive incoming calls, and correspondences and act as the link between executive offices, to ensure efficient response time to inquiriesRecord dictation in shorthand and transcribe it into a written comprehensive formReceive visitors and clients in a professional and courteous manner and direct them to the Principal/Deputy Principal officeUndertake correspondence for the principal as requested and as appropriateMaintain an inventory of office equipment and supplies for the Principal and Deputy Principal officesPrepare for committee meetings such as the Council/BOG meetingsControl and Manage the hospitality budgetProvide input for hospitality budget during the budgeting process Responsibility for physical assets
ComputerExtension telephonePrinterFax Machines Nature of decision making
Analytical DecisionOperational decision Academic Qualification and Work Experience
Must have completed Single and group stage II, with a pass in the following: CPD 1, Communication Skills I, Office Practice I, Commerce II, Secretarial Il, commerce H, ShorthandComputer literateOne year relevant experience from a reputable institution Skills required
Communication skillsInterpersonal skillsReport writing skillsTeam building skillsProblem Solving skillsOrganizational skills