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Assistant Accountant at CDL Human Resource Job Opening In Kenya, Kenya – Now Hiring Confidential

Assistant Accountant at CDL Human Resource

    Kenya Jobs Expertini Expertini › Kenya › Jobs › Financial Specialists › Assistant Accountant At Cdl Human Resource

Job description

Job Description

CDL was founded in early by its current Managing Director Lucy Mmari.Within her 14 year tenure in a well established logistics company, She honed her skill in human resources management and thereafter started CDL.


Assistant Accountant

The job holder is responsible for performing a variety of accounting work involving petty cash management, cash banking, cash & bank reconciliations, suppliers invoices verification & payment processing, customer payments posting and tax computations & Payments.

The person will be expected to maintain accurate and up to date accounting records.


Key Responsibilities


Accounting Functions:


Cash Reconciliation – Sales COD/Immediate (Daily)

  • Perform daily reconciliation of Point-of-Sale (POS) and Wholesale transactions to ensure accuracy.

  • Post payments and allocate them to the respective customer accounts in the accounting system.

  • Conduct end-of-day cash count and banking of cash received.

  • Reconcile cash sales and receivables on the Odoo system to ensure accuracy and resolve any pending payment issues.

  • Maintain and file daily cash reports along with the corresponding receipts.

    Open Float/Petty Cash Management (Daily)

  • Verify daily expenses (e.g., fuel, airtime, office supplies) to ensure accurate reporting.

  • Upload the verified expenses into the Open Float system, attaching necessary supporting documents.

  • Perform daily reconciliation between Open Float and Odoo to maintain accuracy.

  • Monitor petty cash balances, notify relevant parties and upon approval prepare cheques for replenishment.

  • Prepare and file a report detailing expenses from the last top-up to the next top-up weekly.

    • MPESA Phone Transactions Management

  • Regularly monitor the cash balance in the MPESA account to ensure proper fund management.

  • Track daily expenses related to the MPESA account and maintain records in Excel for reconciliation.

  • Post MPESA transactions in Odoo to ensure that the system balance matches the recorded Excel and phone balance.

    • Supplier Invoice Posting and Payments (Local)


    Local Supplier Invoice Posting:

  • Prepare service purchase orders (PO) and ensure proper documentation is in place.

  • Verify and sign off the Goods Receipt Note (GRN) from the stores team to confirm the receipt of goods as per supplier invoices.

  • Post supplier invoices into the Odoo system promptly and ensure they are recorded accurately.

    • Local Supplier Payments:

  • Ensure timely payment processing for local suppliers based on approved invoices.

  • Maintain records of all payments and related transactions in accordance with company policies.

  • Reconcile local and accounts payable records with the suppliers statement to ensure accuracy and consistency between the suppliers records and Odoo system.

    • Foreign Payments and Supplier Reconciliation:

  • Generate the monthly outstanding payables report from Odoo by the 4th of each month and send it to the Head of Finance for review and approval.

  • After receiving approval, retrieve the relevant payable invoices from the filing system and prepare cheques & RTGS for payment.

  • Make copies of the cheques & RTGS for record-keeping purposes.

  • Attach the Supplier Invoice and the Import Declaration Form (IDF) to the Bank Remittance and the cheque for the supplier.

  • Post the payments into Odoo to ensure the system reflects the completed transactions.

  • Generate bank payment swift and share with procurement

  • Regularly update the local and foreign supplier database with current information such as addresses, contact details, payment terms, and credit limits to ensure accuracy in records.

    • Bank Reconciliation & Financial Record Keeping

  • Perform daily bank reconciliations, ensuring that all bank transactions match those recorded in the system.

  • Investigate and resolve any discrepancies or issues related to bank transactions, payments, or receipts.

  • Ensure that all bank charges, interest, and fees are recorded correctly.

  • Maintain accurate and up-to-date financial records for all transactions, including purchases, sales, payments, and receipts.

  • Track analyze and report on irregularities in expenses, financial performance, highlighting any variances from budgets or forecasts.

  • Prepare monthly payment projections.

    •  Monthly Tax and statutory payment.

  • Prepare and file monthly VAT returns on a timely basis.

  • Prepare, file and pay withholding taxes.

  • Processing and filing payroll statutory returns.

    • Compliance and Reporting:

  • Process all assigned transactions through the Odoo system.

  • Comply with all financial controls and code of ethics set by the organization.

  • Ensure compliance with both internal and external regulatory requirements.

  • Monitoring, awareness and putting mechanisms in place to ensure elimination of possible risks.

  • Keep up-to-date with any changes in tax laws and assist in implementing necessary adjustments to comply with regulatory requirements.

    • Audit and Internal Control:

  • Assist with internal and external audits, ensuring that all financial transactions are accurately documented and compliant with policies.

  • Support the development and maintenance of internal controls to safeguard company assets and ensure financial integrity.

  • Participate in the preparation of audit schedules and respond to any audit queries.

  • Assist in the preparation of annual budgets, working closely with department heads and the Head of Finance to collect relevant data.

    • Requirements


    Education Qualifications 

  • A Bachelor’s degree in Accounting, Finance, Business Administration, OR a similar discipline is a minimum requirement.

  • A Certified Public Accountant (CPA) or ACCA qualification would be an added advantage.

  • Knowledge and experience with Odoo ERP, Tally, QuickBooks, or other accounting software.

  • Proficiency in Microsoft Excel for financial analysis and reporting.

  • A minimum of 2–3 years of experience in an accounting or finance role, preferably in an industry dealing with imports, inventory management, or equipment sales.

    • Required Skill Profession

    Financial Specialists


    • Job Details

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