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HR Assistant, HR Administration (Fixed Term Appointment) Job Opening In Nairobi – Now Hiring Aga Khan University (AKU)


Job description

Introduction


In the last four decades, Aga Khan University (AKU) has built a global reputation for its work to improve the quality of life in developing societies through high-quality teaching, research, and healthcare delivery that reflects its core values of impact, quality relevance and access.

A not-for-profit organization and an agency of the AKDN, the University has campuses and programs in Pakistan, Kenya, Tanzania, Uganda, Afghanistan, and the United Kingdom.

The Aga Khan University Hospital, Karachi, and the Aga Khan University Hospital, Nairobi were the first hospitals in their regions to be accredited by American accreditation health organizations such as the Joint Commission International (JCI) and the College of American Pathologists.

Currently, in East Africa, AKU offers academic programs in medicine, nursing, teacher education, and journalism.

Moreover, Aga Khan University Hospital, Nairobi (AKUH, N) is a teaching hospital that provides tertiary and secondary level healthcare services along with a number of outreach centers spread across various parts of Kenya.

The university in East Africa currently has a total staff strength of approximately full time staff and faculty.



Applications are invited from qualified candidates for the above positions based in Nairobi Kenya.

The position holders will report to the Manager in the Human Resource Department.

Key Responsibilities:
The incumbents will offer seamless support towards the provision of HR functional support.This will include but not limited to:


·Meeting scheduling – handling bookings, minute taking, participant confirmations.


·Drafting all HR related correspondence using prescribed templates.


·Support in administration of medical benefits for employees and eligible dependents.


·Processing of resignations accepted at departmental level.


·Support in sending triggers to Departments to facilitate preparation of contract extensions/conclusions as and when required.


·Assist in ensuring timely confirmation of new staff on completion of probation.


·Timely enrolment of benefits in line with institutional policy.


·Provide support in processing pension/provident fund withdrawal forms to Jubilee Insurance.


·Ensure that clearance forms and final letters are sent to finance in a timely manner to facilitate payment of final dues.


·Provide support in responding to leave queries/troubleshooting.


·Record management - filing HR correspondences on physical files and DOC-IT


·Updating HR Quality Variance Reports before the 5th of the following month


·Support in processing monthly pool forms


·Support in primary source verification of academic certifications for new employees


·Any other duties that may be assigned from time to time.

·Diploma/Higher Diploma in Human Resource Management


·1 - 2 year’s HR administrative work experience in a busy HR set up


·Working knowledge of the Kenyan labor laws


·Proficiency in MS office packages


·Excellent written and verbal communication skills


·Demonstrated excellence in organizing priorities.


·Good customer service


·Good analytical skills


·Ability to work under pressure.


·Demonstrated ability to preserve confidentiality.

Required Skill Profession

Secretaries And Administrative Assistants


  • Job Details

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Are You Looking for HR Assistant, HR Administration (Fixed Term Appointment) Job?

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The Work Culture

An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Aga Khan University (AKU) adheres to the cultural norms as outlined by Expertini.

The fundamental ethical values are:

1. Independence

2. Loyalty

3. Impartiapty

4. Integrity

5. Accountabipty

6. Respect for human rights

7. Obeying Kenya laws and regulations

What Is the Average Salary Range for HR Assistant, HR Administration (Fixed Term Appointment) Positions?

The average salary range for a varies, but the pay scale is rated "Standard" in Nairobi. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.

What Are the Key Qualifications for HR Assistant, HR Administration (Fixed Term Appointment)?

Key qualifications for HR Assistant, HR Administration (Fixed Term Appointment) typically include Secretaries And Administrative Assistants and a list of qualifications and expertise as mentioned in the job specification. The generic skills are mostly outlined by the . Be sure to check the specific job listing for detailed requirements and qualifications.

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Interview Tips for HR Assistant, HR Administration (Fixed Term Appointment) Job Success

Aga Khan University (AKU) interview tips for HR Assistant, HR Administration (Fixed Term Appointment)

Here are some tips to help you prepare for and ace your HR Assistant, HR Administration (Fixed Term Appointment) job interview:

Before the Interview:

Research: Learn about the Aga Khan University (AKU)'s mission, values, products, and the specific job requirements and get further information about

Other Openings

Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.

Dress Professionally: Choose attire appropriate for the company culture.

Prepare Questions: Show your interest by having thoughtful questions for the interviewer.

Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.

During the Interview:

Be Punctual: Arrive on time to demonstrate professionalism and respect.

Make a Great First Impression: Greet the interviewer with a handshake, smile, and eye contact.

Confidence and Enthusiasm: Project a positive attitude and show your genuine interest in the opportunity.

Answer Thoughtfully: Listen carefully, take a moment to formulate clear and concise responses. Highlight relevant skills and experiences using the STAR method.

Ask Prepared Questions: Demonstrate curiosity and engagement with the role and company.

Follow Up: Send a thank-you email to the interviewer within 24 hours.

Additional Tips:

Be Yourself: Let your personality shine through while maintaining professionalism.

Be Honest: Don't exaggerate your skills or experience.

Be Positive: Focus on your strengths and accomplishments.

Body Language: Maintain good posture, avoid fidgeting, and make eye contact.

Turn Off Phone: Avoid distractions during the interview.

Final Thought:

To prepare for your HR Assistant, HR Administration (Fixed Term Appointment) interview at Aga Khan University (AKU), research the company, understand the job requirements, and practice common interview questions.

Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the Aga Khan University (AKU)'s products or services and be prepared to discuss how you can contribute to their success.

By following these tips, you can increase your chances of making a positive impression and landing the job!

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