Job Description
GiveDirectly is the first – and largest – nonprofit that lets donors like you send money directly to the world’s poorest.
We believe people living in poverty deserve the dignity to choose for themselves how best to improve their lives – cash enables that choice.
Office Assistant (Fixed Term Contract)
An Office Assistant provides administrative and clerical support to ensure the efficient operation of the office.
This role involves a variety of tasks, including managing correspondence, maintaining files, scheduling appointments, and supporting staff with general office duties.
Key Responsibilities
Office & Administration Support
Ensure the office is clean, well-organized, and fully functionalIn charge of office security, custodian of office keysProvide support in organizing company events and activitiesProvide Quality Customer Service to staff and walk-in guestsSupport with the coordination of travel logistics for staff and other guests as instructed by the Office & Procurement Manager (OPM) e.g. booking of flights, taxis, and hotels for staff accommodationManaging Courier Services – sending and receiving mail and parcelsRegular monitoring of relevant supplies to ensure no stock outPerform other administrative duties as assigned by managementEnsures that all incidents are reported Petty Cash Management
Daily update of the petty cash tracker, receipts filed, both in soft and hard copiesEnsuring that office expenses are within budgetEnsure all spending is within the organization’s policiesEnsuring there is no discrepancy between the cash at hand and the recordsWeekly submission of spent petty cashTimely request for petty cash replenishment Procurement
Support local procurement in coordination with the Office & Procurement Manager (OPM)Support with the sourcing of potential service providers as neededSupport the timely submission of vendor invoices and vendor payments as needed Inventory management
Ensure asset trackers are up to date, and all assets are tagged and accounted forConduct monthly assets verification through physical stock countTimely reporting of loss or damage of any of GiveDirectly’s propertySupport the issuance, replacement, and clearance of field/office equipment to staff Desired Qualifications
Degree or Diploma in Business Management, or a related fieldMinimum 1 year of experience in office management in a fast-paced environmentStrong problem-solving and organizational skillsProficient in the Microsoft Office suiteDeep familiarity with Turkana CountyProficiency in Turkana language is a MUSTHigh integrity, empathy, and alignment with GiveDirectly’s valuesExcellent verbal and written communication skillsDemonstrate high standards of integrity, including a positive attitude, a strong work ethic, a strong follow-through mindset, and a team-player mentalityDemonstrate maturity when dealing with and communicating community challenges and concernsEmpathy, honesty, and the highest standards of integrity, including positive attitude, strong work ethic, strong follow-through mindset, and team-player mentality