Job Description
On 8 December , we inaugurated the Still I Rise International School in Nairobi, thanks to the support of many friends and donors.
Our school is located in Mathare, Nairobi, an area strategically chosen to welcome the city’s forgotten children.
Mathare is one of the most disadvantaged slums in the world and it stands in between the districts of Pang…
Program Manager
Program Management
Work in close collaboration with the Programs Director for the planning, monitoring, and implementation leading the Bogota’s planning process.Ensure monitoring through regular meetings, check ins (field visits if and when needed) and other appropriate instruments, identify existing challenges and potential risks, and relay feedback to the Programs DirectorOversee Bogota’s procurement and processes as required based on program implementation’s needsPerform rigorous training needs assessment, develop and organize capacity development training for Bogota’s programs’ core teamEnsure Bogota’s’ risk and needs assessment is conducted according to the highest operational standards Financial Management:
Ensure efficient regular management of Bogota’s budget as well as close monitoring of spending, and relay prompt feedback on potential over/underspend to the Programs DirectorWork in collaboration with the Finance Department, draft monthly expenditure forecasts/spending plan as well as quarterly expenditure forecasts in compliance with designated requirementsReview and raise appropriate Purchase Requests (PRs) with correct budget codes and in-line with the allocated budget lines Program Quality (Assurance and Control):
Monitor Bogota’s implementation against work plans and overall project objectives, documenting progress and achievementsIdentify gaps and manage systems and navigate process improvement areas to enhance the efficiency of inter-departmental workEnsure the confidentiality and integrity of the information being accessed and report any suspected information security violation and/or breach to the concerned department Stakeholder Management:
Represent programs with education, safeguarding/protection and relevant stakeholders – as and when needed, to foster ownership of approaches and effective participation in planning and implementationCoordinate closely with the Ministry of Education including working groups (education, protection, safeguarding) KEY KPIs for Program and Operations:
Recruitment of junior management and teachers, with the support of the HR ManagerRecruitment of auxiliary staff (i.e. security guard, driver, cleaner)Supervising supervising the transportation-related matters for staff and studentsSupervising and vetting the Organization’s suppliers, in coordination with the Supply Chain Manager remotely and Officer on the ground and logistics work on premises with the support of the logistics officerOperating the organizations’ bank account, if so requestedSupport the Programs Director and the Supply Chain Manager/ Officer in coordinating external agencies (law firm, accountant) to ensure legal compliance of the Program in the following areas:Lease agreement or Title Deed for the PropertyObtention of all necessary authorizations from the relevant public authorities,Construction contract for renovations of the property (where applicable),All other procurement activitiesEstablishing strong ties with the relevant public authoritiesEstablishing, in coordination with the Programs Director and Chief School Officer a recruitment process for the students and beneficiaries of the OrganizationInteracting with local stakeholders on behalf of Still I Rise to ensure our program is well received in the hosting communityIdentify the vulnerable communities for outreach purposes, and ensure that the Organization can gain access to the designated communityIdentify areas for improvement, anticipate risks and coordinate with the Programs Director to ensure the program’s implementation of processes by assigning responsibilities, setting milestones, and keeping track of goals and deliverablesPrepare monthly progress reports to be shared with the Programs Director, ensure timely submissions of work plans and other deliverables required by donors and relevant remote departmentsWork closely with all remote departments to ensure well-coordinated, streamlined, and professional communication and support towards the achievement of organizational goalsPerform other duties as requiredKeep track of all finances and ensure expenditures are in accordance with the workplan and budget, oversee compliance with procurement processes and standards in coordination with Programs and Finance teamsEnsure funds are distributed in accordance with the donor’s rules and procedures, while accounting records and supporting documents are processed, organized and archived (soft and hard copies) regularly and in a timely mannerLead regular monitoring and reporting on financial management aspects: timely forecasting, preparation and execution of procurement plan, budget vs actual, spending analysis and establish cross linkages with work-plan progressPromote the health and security of the staff of the designated projects by ensuring the application of security guidelines, health and safety in the workplace and healthy living conditions and practices Requirements:
Requirements And Essential Criteria
Extensive experience of senior leadership duties within schools operating the IB Diploma Programme.A strong understanding of the IB philosophy and requirements.Experience in university and careers counselling and networking.A demonstrated appreciation for student-centered, global-minded, value-driven approaches to education.Exceptional organizational, communication, and interpersonal skills.Flexibility to operate in a fast-moving diverse role.Experience forming and maintaining partnerships with other educational institutions and stakeholders.Experience with assessment coordination, curriculum design, and professional development planning.Good IT skills including use of Google Suite.Fluent knowledge of the English language (written and oral).