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Virtual Assistant Job Opening In Kenya, Kenya – Now Hiring Pavago


Job description

Job Title: Virtual Assistant (VA)

Position Type: Full-Time, Remote

Working Hours: U.S. client business hours (with flexibility to adjust for client needs)

About the Role:

Our client is seeking a Virtual Assistant to provide reliable administrative and operational support remotely.

This role requires a blend of organizational skills, communication ability, and tech-savviness to handle a wide variety of tasks including scheduling, correspondence, data entry, and project support.

The Virtual Assistant ensures daily operations are smooth, deadlines are met, and the client is free to focus on higher-value priorities.

Responsibilities:

Administrative Support:

    • Manage calendars, schedule meetings, and coordinate calls.
    • Draft and send correspondence (emails, memos, documents).
    • Prepare meeting notes and track follow-up tasks.

Data & Document Management:

    • Enter, update, and maintain records in spreadsheets, CRMs, or project systems.
    • Organize and manage digital filing systems (Google Drive, Dropbox, SharePoint).
    • Prepare reports or summaries for client review.

Research & Task Execution:

    • Conduct online research (competitors, vendors, market information).
    • Compile findings into organized summaries or presentations.
    • Support small projects and ad hoc requests.

Customer & Vendor Support:

    • Respond to basic client inquiries or route them to the right team member.
    • Manage vendor communications and follow up on outstanding items.

Operations & Project Support:

    • Assist with invoicing, expense tracking, and light bookkeeping (if required).
    • Help maintain project plans and update task management systems (Trello, Asana, Notion, Monday.com).

What Makes You a Perfect Fit:

  • Organized multitasker who thrives on variety.
  • Strong written and verbal communicator.
  • Comfortable learning and using new tools quickly.
  • Discreet, reliable, and proactive in anticipating needs.

Required Experience & Skills (Minimum):

  • 1–2 years of administrative or virtual assistant experience.
  • Proficiency in Microsoft Office and Google Workspace.
  • Strong time management and organizational skills.
  • Reliable internet and ability to work independently.

Ideal Experience & Skills:

  • Experience with CRMs (HubSpot, Salesforce, Zoho) or project management tools (Asana, Trello, Notion).
  • Familiarity with invoicing, bookkeeping, or light finance support (QuickBooks, Xero).
  • Background supporting entrepreneurs, startups, or remote-first teams.
  • Multitasking across multiple clients or executives simultaneously.

What Does a Typical Day Look Like?

A Virtual Assistant’s day revolves around keeping operations organized and providing responsive support.

You will:

  • Check calendars and inboxes, responding to urgent emails or scheduling requests.
  • Update records in CRMs, spreadsheets, or shared drives.
  • Prepare documents or presentations for meetings.
  • Conduct light research for projects or upcoming initiatives.
  • Follow up with vendors or clients to ensure tasks are completed.
  • Wrap up the day by reviewing to-do lists, sending status updates, and preparing next-day priorities.

In essence: you are the remote operations partner ensuring nothing slips through the cracks.

Key Metrics for Success (KPIs):

  • Tasks completed accurately and on time.
  • Calendar and inbox management efficiency (no missed appointments, timely responses).
  • Positive feedback from clients and stakeholders.
  • Organized, accurate records and documentation.
  • Responsiveness and availability within agreed service windows.

Interview Process:

  1. Initial Phone Screen
  2. Video Interview with Pavago Recruiter
  3. Practical Task (e.g., manage a mock inbox/calendar or compile a short research summary)
  4. Client Interview with Hiring Manager/Executive
  5. Offer & Background Verification

Required Skill Profession

Secretaries And Administrative Assistants


  • Job Details

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Unlock Your Virtual Assistant Potential: Insight & Career Growth Guide


Real-time Virtual Assistant Jobs Trends (Graphical Representation)

Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph here. Uncover the dynamic job market trends for Virtual Assistant in Kenya, Kenya, highlighting market share and opportunities for professionals in Virtual Assistant roles.

495 Jobs in Kenya
495
324 Jobs in Kenya
324
Download Virtual Assistant Jobs Trends in Kenya and Kenya

Are You Looking for Virtual Assistant Job?

Great news! is currently hiring and seeking a Virtual Assistant to join their team. Feel free to download the job details.

Wait no longer! Are you also interested in exploring similar jobs? Search now: .

The Work Culture

An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Pavago adheres to the cultural norms as outlined by Expertini.

The fundamental ethical values are:

1. Independence

2. Loyalty

3. Impartiapty

4. Integrity

5. Accountabipty

6. Respect for human rights

7. Obeying Kenya laws and regulations

What Is the Average Salary Range for Virtual Assistant Positions?

The average salary range for a varies, but the pay scale is rated "Standard" in Kenya. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.

What Are the Key Qualifications for Virtual Assistant?

Key qualifications for Virtual Assistant typically include Secretaries And Administrative Assistants and a list of qualifications and expertise as mentioned in the job specification. The generic skills are mostly outlined by the . Be sure to check the specific job listing for detailed requirements and qualifications.

How Can I Improve My Chances of Getting Hired for Virtual Assistant?

To improve your chances of getting hired for Virtual Assistant, consider enhancing your skills. Check your CV/Résumé Score with our free Tool. We have an in-built Resume Scoring tool that gives you the matching score for each job based on your CV/Résumé once it is uploaded. This can help you align your CV/Résumé according to the job requirements and enhance your skills if needed.

Interview Tips for Virtual Assistant Job Success

Pavago interview tips for Virtual Assistant

Here are some tips to help you prepare for and ace your Virtual Assistant job interview:

Before the Interview:

Research: Learn about the Pavago's mission, values, products, and the specific job requirements and get further information about

Other Openings

Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.

Dress Professionally: Choose attire appropriate for the company culture.

Prepare Questions: Show your interest by having thoughtful questions for the interviewer.

Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.

During the Interview:

Be Punctual: Arrive on time to demonstrate professionalism and respect.

Make a Great First Impression: Greet the interviewer with a handshake, smile, and eye contact.

Confidence and Enthusiasm: Project a positive attitude and show your genuine interest in the opportunity.

Answer Thoughtfully: Listen carefully, take a moment to formulate clear and concise responses. Highlight relevant skills and experiences using the STAR method.

Ask Prepared Questions: Demonstrate curiosity and engagement with the role and company.

Follow Up: Send a thank-you email to the interviewer within 24 hours.

Additional Tips:

Be Yourself: Let your personality shine through while maintaining professionalism.

Be Honest: Don't exaggerate your skills or experience.

Be Positive: Focus on your strengths and accomplishments.

Body Language: Maintain good posture, avoid fidgeting, and make eye contact.

Turn Off Phone: Avoid distractions during the interview.

Final Thought:

To prepare for your Virtual Assistant interview at Pavago, research the company, understand the job requirements, and practice common interview questions.

Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the Pavago's products or services and be prepared to discuss how you can contribute to their success.

By following these tips, you can increase your chances of making a positive impression and landing the job!

How to Set Up Job Alerts for Virtual Assistant Positions

Setting up job alerts for Virtual Assistant is easy with Kenya Jobs Expertini. Simply visit our job alerts page here, enter your preferred job title and location, and choose how often you want to receive notifications. You'll get the latest job openings sent directly to your email for FREE!